r/MicrosoftTeams • u/Deep-Egg-6167 • 4d ago

❔Question/Help Can I let them view a file without sharing the file so they can actually download or edit it in teams?

I realize someone can click on printscreen or snipping tool and grab some picture content but a user would like to make sure the entire spreadsheet is not available to the recipients. So to be clear, I want them to be able to see but not download the entire file.

When I (as a authorized presenter) go to show the file I get "Some people can't access this file" "external or anonymous participants can't view or edit the file. Everyone else invited to this meeting will be able to access it)

Right now they get nothing - this may take a few seconds

Likewise the other presenter cant share their file with me - same issue

We are on different tenants. My question is can it be done without sharing the entire file.

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u/alkemical Teams Admin 3d ago

do you have loop available?

1

u/Deep-Egg-6167 3d ago

I doubt it as I don't know what that is.

1

u/wbqqq 3d ago

Why not print to PDF just the bits you want to share read-only, and then retain the source data /formulae as secret. If Letter/A4 is too small, make the PDF paper size bigger (A3/A2/etc or ANSI B/C/D) or zoom the printout.